EGM MEETING MINUTES

The meeting was held on Saturday March 8, 2003 about 10:45 AM at a hotel Courtyard Marriott on Residence Inn Blvd, Durham, North Carolina. The participants from the Executive Committee and Umpiring Committee were as follows.

Executive Committee:

Sudeep Tholasingam                 President                     

Zahid Saeed Khan                    Secretary

Stephen Willott                         Treasurer                            

Umpiring Committee:

Ron Knight                               Umpire

The following representatives from different teams were participated in the meeting.  Shashi Desai, Ashish Patel, Abhijeet Patel and Milan Patel (CLCC), Praveen Chandrasekhar, Prabu Chandrasekhar and Shankar (CCC), Vinay Manhass (RCC), Narayan Aravind and Vijay Jagannath (TCC), Venkatesan Lashminaraman and Namjushi Nihar  (NCSU), Parth Patel (ANZAC), Vatsal Raval (GCC) Majid Rafiq & Kam Desai  (GH)

Srikanth Nathella and Atul Patel on Telephone Conference call  (CCVT and ROCC).

A copy of last Meeting Minutes was distributed to each member and explained the highlights and decisions.

Introduction by each member

The total 19 members were introduced from ten different teams and Umpiring Committee. Eight teams were physically present and two teams were on telephone. 

Introduction of New Executive Committee for year 2002-2003.

Secretary election was held in Feb. 2003 and EC members were introduced in the meeting.

Poll Result

Three Polls set by the Secretary of MACC at the start of the year. The poll question and results are as follow.

1:         Application for membership should be admitted as an Associate member status upon written application and approval by the BOD and upon payments of fees or dues that the Board may prescribe for new team.

            Result: Approved by a vote of ten to one.

2:         The membership fee for this year will be $100 for existing members or those teams that was Ex members of MACC and $300 for all new teams.

            Result: Approved by a vote of four to three.

3:         The Annual General Meeting shall be held at a venue decided by the BODs.

            Result: Approved by a vote of six for Triangle Area.  

Last Meeting Minutes presented by Zahid Khan.

The highlight of minutes were as follows

1:         All Virginia and Richmond teams except CCVT was pulled out from the league due to some personnel reasons.

2:         Four new teams made request to join the league. The teams were NC Stinger, Roanoke CC, Greenville Hurricane, and The Fighters CC. All these teams were added to MACC.

3:         There was no change in League Fee and approved by the majority.

4:         Budget presented by the Steven and explained the total balance from last year and new income will be generated for this year.

5:         Majority of members had concerns regarding pitch conditions. It was agreed to implement minimal pitch standard for this year. It was agreed that a pitch in MACC must be one of these three types. Clay as in Shiloh ground, Concrete as in Gastonia and Flicx Pitch for other teams.  

6:         All teams should become members of USA Cricket Association (USACA).

7:         All teams should wear uniforms or at least same color of uniform, starting games on time, Reimbursements to Umpires, Formation of MACC XI from all teams.        

8:         The Committees for umpiring, Discipline, Web page, Public Relation, Grounds and By-Laws changes were established.

Total number of teams available for this season .

We have only twelve teams for this season. Last year we had fifteen teams at the start of the season. Three teams; NC Stinger dissolved at the start of the season, MCC who had forfeited two matches and TFCC pulled out from the League due to some personnel reasons.  The main reason for MCC was travel and shortage of Roster. TFCC was also dissolved and players moved to other teams. Out of fifteen teams, Remaining 12 teams are Five from Raleigh/Triangle area, Two from HP area, Two from Charlotte/Gastonia area, one from Greenville and two from Virginia.    

Total number of teams applied for this season.     

Ten teams were applied for this year out of that seven Ex Members of MACC and three new teams made a request to join the League. They were Greater Richmond Cricket Club (GRCC), Barbarians Cricket Club (BCC), Pardesis Cricket Club (PCC), One Cricket Club (OCC), Hampton Cricket Club (HCC), Mecklenburg Cricket Club (MCC) and Durham Cricket Club (DCC). The three new teams were Queens Cricket Club (QCC), Columbia Cricket Club (COCC) and Triangle Kids Cricket Club (TKCC). All teams were allowed to join for this season.

Address by Sudeep Tholasingam

Overall review of the past year and future MACC Vision, Improvements of pitches, Neutral Umpires, Team Roster, Score submission to Secretary by due date and Publicity Committee.

Budget Presentation for year 2003

Steven mentioned due to short of time I will send an E-Mail explaining the detail of the budget, the total balance from last year and new income.

League Fees

No change in fees that is $100 for all old teams and Ex Members of MACC, and $300 for the new teams approved in Polls set by Secretary of MACC. The simple majority decided the amount of fees for this year.

Associate Member Requirements

The majority of BODs agreed that fee for TKCC should be waived after checking the legal implications. The Associate member should play a full season and travel should be more than other teams.

Number of Games in a Season

It was proposed by EC to play more games but majority of members decided to play same number of games as last year. The new teams as Associate member will also play same number of games that is 12 games in the regular season.

Divisional Format

It was proposed by the EC to make a divisional format. Two divisions were proposed and every year teams will be rotated from one division to the other. The teams with high score will move from lower to upper division and teams with low score will move from upper to lower division. After long discussion it was decided to stay with old format for this year. 

Expected Behavior on Group Mailing List

All member behavior and language should be exceptionally good so no one should be get offended. Please use discretion when using public mailing list. If any member found in violation will be ground for removal from the mailing list.  

Penalty of Violating DC Ruling

Any player who will violate the DC ruling will be suspended for a year from the date of violation. The team (that a person played for while violating the DC ruling) knowingly using a suspended player pays a $200 fine and forfeits the match. 

Penalty for Late Arrival of Teams

We removed the umpire’s discretion that was in last year’s rule and instituted more rigid, but longer, time limits: 45 minutes for local teams and 90 minutes for out of town teams to be ready to play after the time scheduled for play or after the time the other team is ready to play, whichever is later. The responsibility for guarding the spirit of the game passes from the umpire to the opposing captain, because an appeal is required from the opposing captain before the umpire will award a match in this fashion. The opposing captain is expected to be reasonable and within the spirit of the game before appealing, but if he appeals and the time limit has passed the umpire must uphold the appeal. Previous rule was 30 minutes and sixty minutes but the umpire could wait longer if he judged it was in the best interests of the league and the spirit of cricket. 

Rule and Regulations:

We agreed to delay the implementation of the 2000 code requirements for wicket keeper gloves until further notice. We agreed if a team withdraws from the league and forfeits a season, then six points will be awarded to all the teams they have played /are scheduled to play.

Standing from this season

If we should decide to move to any sort of quality based divisional format next season, then the standings/points from this season will be carried forward. Discussion about the format of the divisions will be discussed during this season and will be finalized well before the next season. 

Eligibility of Members on Mailing List

A new Yahoo group should be created so that there are two MACC Yahoo groups. One for the BODs official mail and discussion and other for the general public or anyone from any team wants to participate.

Publicity Committee

Each region is responsible for nominating at least one member to the publicity committee. The committee will kick into high gear this season to identify and implements steps to publicize the MACC either by writing an article in newspapers, TV interviews or Radio broadcasts etc.

Umpiring Committee:

Every game should be provided at least one neutral umpire and move towards two neutral umpires. The committee will work through this season to identify steps that need to be taken to achieve this objective. The committee will also work to recruit new umpires from this region. Two point-penalty for failing to provide umpires as scheduled was reaffirmed.

Evaluation of associate Members

The teams with full member status should evaluate the new teams with associate member status Role of teams

Qualification for Playoff

A player should have played at least two completed matches for a team to qualify for that team’s roster for the playoffs (unless he later transferred to another team). “Played” means that the player was nominated as a member of the side and his name furnished to the other captain and umpire as a member of playing eleven (11) not the twelfth (12) man before the match, and that he was listed in the scorecard furnished to the league website after the match. A completed match is one resulting in a winner and loser or a tie; a draw or forfeit is not a completed match for the purpose of this rule.

Ground Conditions and Flicx Pitches

It was agreed to implement same as last year minimal pitch standards for the league, and grounds should be properly prepared and new teams should move to Flicx pitch. Just for information for the new teams that it was agreed that a pitch in the MACC must be one of the three types: Clay based as used at Shiloh must be covered with matting for play and properly rolled. If used concrete as in Gastonia will be even bounce and covered with carpeting or matting for play. The last one if a grass base is used as used to be in HP or NCSU grounds a Flicx pitch must be used and rolled properly.

Members of USA Cricket Association

All teams should become members of USA Cricket Association (USACA). A form was distributed to each team to fill the required information for USACA. All new teams and any other team who did not fill this form please fill this form immediately.

Grounds

We need a ground representative from each region. Please send me the name of representative of each ground so we can place on web site. Any problem with the ground will be forwarded to the above representative.

(Shiloh Ground)

(Charlotte)

(Greenville)

(HPCC)

(PACC)

(NCSU)

(Gastonia)

(Columbia)

(VT)

Richmond

Hampton

Questions/Concerns on Rules and Regulations  

General questions were asked but not any specific regarding rules and regulations.